Creating Building Blocks in Microsoft Outlook

 Mar 04, 2014

Building blocks are a feature in Microsoft Word that are simply pre-made snippets of content that can be inserted into any document. Quite a number of building blocks are installed with Word, such as cover pages, header, footers and watermarks, but you can also create your own. It's also possible to create these building blocks in Microsoft Outlook, and is particularly handy if you have standard content that is used in multiple emails. With building blocks, you can quickly and easily insert content at a click of your mouse.

How to create building blocks in Microsoft Outlook

  1. Create the content to be saved as a building block (in a new email window).
  2. Select the content you have just created.
  3. Go to the 'Insert' tab on the top menu bar.
  4. Click on the 'Quick Parts' button in the Text group.
  5. Choose the 'Save selection to Quick Part Gallery…' option.
  6. In the dialog box that appears, enter a name for this particular building block.
  7. Click OK.

Once you've created the building block, follow the steps below.
  1. Position the cursor where you want the content to be inserted.
  2. Go to the 'Insert' tab on the top menu bar.
  3. Click on the 'Quick Parts' menu
  4. Select the building block to insert it into your email.
If you’d like to learn more about the advanced features of Microsoft Outlook, take a look at New Horizons’ Microsoft Outlook Level 2 training programs.

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About the Author:

Ben Kirk  

With over 16 years of experience working as a Desktop Applications specialist for a number of large education services providers, Ben is one of New Horizons most skilled and dynamic instructors. With his Advanced Diploma of Business Skills alongside his practical experience and expertise, Ben is able to provide insight and guidance to students at all skill levels across the entire Microsoft Office suite.

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