Apr 17, 2014

A picture says a thousand words and now in Microsoft Word 2013, we can say it with moving pictures. The new Online Video button found in the Insert tab makes it possible to insert videos directly into a Word document and watch them right there, without having to leave the document. In today's post, I'll show you the easy steps in using this great new feature.

How to insert an online video: 

Step 1: Click the 'Insert' tab on the ribbon and select 'Online Video' in the 'Media group.'

Step 2: The 'Insert Video' dialog will appear and offer you the option to either search for a video or enter the embed code for the video you have already located.

Step 3: If you decide to search for video, you can search for videos on Bing or YouTube.  To use YouTube, click the link at the bottom of the dialog that asks you to sign in. Sign in using a valid Microsoft user ID (i.e. Hotmail account) and then click the YouTube button at the bottom of the window. Next, type in a description of the video (in either Bing or YouTube) and press 'Enter' on your keyboard.

Step 4: A selection of videos matching your description will display. Select the one you want and click 'Insert.' The video will appear in the document and can be viewed by clicking the play button. Press Escape at any time to stop the video. Step 5: If you have already located the video in YouTube, you could enter the embed code rather than searching. To find the embed code in YouTube, click on the 'Share' link (under the video) and select the 'Embed' option.  Copy the embed code and paste it into the 'From Video Embed Code' box and press the little arrow to the right of the box. Note: If the 'Online Video' button appears grayed out, you may be working in 'Compatibility Mode' and you'll need to convert your document to a 2013 version. To do this, click the 'File' tab, select 'Info' and click 'Convert.'